A Special meeting of the Board of Directors of Mayan Towers Condominium II, Inc. was held on Wednesday, September 17, 2014 at 11:30 A.M. in the clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 11:30 A.M. by Richard Dragone.
Roll Call
Present: Jeff Franklin, Larry Mennella, Tony Traversa (by phone), Ed Lehner, Bill Loftus, Peter Fenner (by phone) Richard Dragone and Albert D’Andrea (by phone)
Results in voting:
Vote to approve the proposed amendments to the By-Laws to change the name of the Condominium to THE ATRIUM AT PALM BEACH SHORES and the Association to THE ATRIUM AT PALM BEACH SHORES CONDOMINIUM ASSOCIATION, INC. 74 YES / 6 NO
Vote to approve the proposed amendments to the Articles of Incorporation to change the name of the Condominium to THE ATRIUM AT PALM BEACH SHORES and the Association to THE ATRIUM AT PALM BEACH SHORES CONDOMINIUM ASSOCIATION, INC. 74 YES / 6 NO
Vote to approve the Amended and Restated Declaration of Condominium.
75 YES / 5 NO
Adjournment
Bill Loftus made the motion to adjourn. Larry Mennella seconded the motion. Vote: 8-0. Approved
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, September 17, 2014 at 10:30 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:30 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa (by phone), Ed Lehner, Bill Loftus, Peter Fenner (by phone) Richard Dragone and Albert D’Andrea (by phone)
Absent
Other Present
Gene & Marie Price, and Joseph Gibbons
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on Wednesday, May 21, 2014 and June 18, 2014.Bill Loftus made the motion to accept the minutes. Jeff Franklin seconded the motion. Vote: 8 /0.
Reports of Officers
PresidenT Richard Dragone reported in new business.
VICE PRESIDENT Bill Loftus had nothing to report.
Secretary Ed Lehner had nothing to report.
TREASURER Peter Fenner reported that he will be working on the budget.
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Reports of Committees
Budget and Finance Richard Dragone had nothing to report.
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Sales and Leases Committee Bill Loftus had nothing to report.
Maintenance Committee Bill Loftus reported that the front elevator needs repairs and the work will be done the week of October 6, 2014. Bill also reported we meet with the turtle people and address the problem they had with us regarding the lights. Bill also mention that a drain pipe broke and we had to get a company to come in and fix it. The entire summer projects are going as schedule.
Insurance Committee Richard Dragone reported that we have a saving on the insurance this year. He will report the exact amount as soon as he gets it. .
Personnel Committee
Landscaping Committee Larry Mennella had nothing to report
Rules and Regulation Committee Richard Dragone had nothing to report.
Enforcement Tony Traversa had nothing to report.
Television Committee Al D’Andrea had nothing to report.
New Business
Richard Dragone reported that a lot of work was done to the elevators this summer and saved money by making lots of phone calls.
Richard also reported that we had a problem with unit 801 bring dogs into the building. He read the letter we wrote him warning him not to bring the dogs back to this property or we will have to take legal action.
Richard also talked about tenants in unit 306 and all the problems they gave all the residents in the building and stated that they have been evicted.
Richard stated that everything is going as schedule for the purchase of the club house.
Richard indicated that the responses to the mail out regarding the docs are coming in very poorly and stated that he is very disappointed in the lack of participation from the people.
Richard mentioned that the palm trees on the south side of the building on the Mayan Towers South property have been removed and the view is wonderful.
We received a phone call from Mayan Towers South if there could use our clubhouse for their annual meeting in February and the entire Board of Administration agreed that they could use the clubhouse.
There was also much discussion about the letter Larry wrote about the renovation of the club house with no final decisions yet. Still waiting on the drawings from two different companies.
Old Business
None
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Tony Traversa seconded the motion. Vote: 8/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, June 18, 2014 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa(by phone), Ed Lehner, Bill Loftus, Peter Fenner (by phone) and Richard Dragone(by phone)
Absent
Albert D’Andrea
Other Present
Gene & Marie Price, Chuck Kasbee, Helen St Nicholas, Dorothy Haimes and Lorraine Gulgas
Deletions to the Agenda
Reports of Officers
PresidenT Richard Dragone reported in new business.
VICE PRESIDENT Bill Loftus had nothing to report.
Secretary Ed Lehner had nothing to report.
TREASURER Peter Fenner had nothing to report.
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Reports of Committees
Budget and Finance Richard Dragone had nothing to report.
Maintenance Committee Bill Loftus reported that everything is going well and we would like to seal the pavers on the second floor Atrium. We are waiting for the quote for the paint company for the materials and the work would be done in-house.
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Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report.
Personnel Committee
Landscaping Committee Larry Mennella had nothing to report
Rules and Regulation Committee Richard Dragone had nothing to report.
Enforcement Tony Traversa had nothing to report.
Television Committee Al D’Andrea had nothing to report.
New Business
Old Business
Larry Mennella reported that he is working with contractors about the Club House renovations. Richard Dragone reported that we are still working with the lawyers about the purchase of the club house and waiting for the answers.
The elevators are both completed.
Richard Dragone reported that we have had numerous complaints on unit 306. He stated he called the owner and the owner has sent the tenant a letter of eviction.
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Tony Traversa seconded the motion. Vote: 7/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, May 21, 2014 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner, Bill Loftus, Albert D’Andrea, Peter Fenner (by phone) and Richard Dragone
Absent
Other Present
Gene & Marie Price, Lucy Diamond, Lorraine & Chuck Gulgas and Robert & Gloria Button
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on Tuesday, April 8, 2014. Bill Loftus made the motion to accept the minutes. Jeff Franklin seconded the motion. Vote: 8 /0.
Reports of Officers
PresidenT Richard Dragone reported in new business.
VICE PRESIDENT Bill Loftus had nothing to report.
Secretary Ed Lehner had nothing to report.
TREASURER Peter Fenner had nothing to report.
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Reports of Committees
Budget and Finance Richard Dragone had nothing to report.
Maintenance Committee Bill Loftus reported that everything is going well.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report.
Personnel Committee
Landscaping Committee Larry Mennella had nothing to report
Rules and Regulation Committee Richard Dragone had nothing to report.
Enforcement Tony Traversa had nothing to report.
Television Committee Al D’Andrea had nothing to report.
New Business
Richard Dragone reported on the foreclosure of unit 205.He stated that all fee are paid in full and they are no longer on the delinquent report.
Richard Dragone reported the final vote for name change and showers. 85 yes 27 no for the name change and 67 yes 41 no to eliminate the showers.
Richard Dragone reported that the removal of the Olive Tree was in the way of wires and it needed to be cut down.
Richard Dragone reported that we have a new employee (Joe Corona) he was interviewed by Rupert and Bill Loftus. He will be paid $12.00 an hour and we will review him in two months.
Old Business
Richard Dragone and Larry Mennella reported that we are still waiting on contracts because no contractor wants to do any drawings for free. Tony Traversa made a motion that we put a $5000.00 limit to be able to shop around and get different ideas and drawings from other contractor. Peter Fenner seconded the motion. Vote 7 yes/1 no
Jeff will be working on the elevators and the work will be done in a couple weeks.
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Tony Traversa seconded the motion. Vote: 8/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Tuesday, April 8, 2014 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner, Bill Loftus, Albert D’Andrea, Peter Fenner (by phone) and Richard Dragone
Absent
Other Present
Shelly & Garry Orrill, Bob Kreutzer, Irmma Deeg, Susan Gardner, Michael & Jean Happ, Bob & Eileen Dawson Gene & Marie Price, Jim Ditello and Lawrence Hays.
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on Wednesday, March 19, 2014 Bill Loftus made the motion to accept the minutes. Jeff Franklin seconded the motion. Vote: 7 /0.
Reports of Officers
PresidenT Richard Dragone reported in new business.
VICE PRESIDENT Bill Loftus had nothing to report.
Secretary Ed Lehner had nothing to report.
TREASURER Peter Fenner had nothing to report.
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Reports of Committees
Budget and Finance Richard Dragone had nothing to report.
Maintenance Committee Bill Loftus reported that everything is going well. We are working on some upcoming projects in the next few weeks. He also stated that we had a problem with the pool pump this past week and would like to suggest that we have a spare pump for the future. Bill asked the board to approve a second pump so when this happens again the pool will not have to be closed for three or more days. The board discussed the issued and it was decided to table it.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report.
Personnel Committee
Landscaping Committee Larry Mennella had nothing to report
Rules and Regulation Committee Richard Dragone had nothing to report.
Enforcement Tony Traversa had nothing to report.
Television Committee Al D’Andrea had nothing to report.
New Business
Richard Dragone reported that we started foreclosure proceedings on unit #205 and that there is a lien on the property, due to past due maintenance fees. Our attorney is handling everything.
Richard Dragone stated that unit 707 had a leak in the wall and we received a quote for $1339.00 from James Kane a mold remediation company that we have used in the building. We are responsible to replace the dry wall. Our insurance deductible is $2500.00 so isn’t worth submitting a claim.
Richard Dragone discussed the vote for name change and showers reported that only 67 owners have responded and would like to have a full report by the next meeting and a better turn out in the membership participation.
Richard Dragone reported that the Mayan Towers website is up and running.
Old Business
When we receive the results of the vote for the Club House Larry will be able to make better plans with the contractors in utilizing the space we have.
The work on the south elevator will start on April 21, 2014.
Richard Dragone stated he has received a lot questions about when will the renovations start in the club house. At the present time we are in the process of a title search for the clubhouse and finalizing the paper work through our attorney.
Albert D’Andrea stated that in January the board approved a 3% increase for all employees, he wanted it noted in the minutes that he objects to it and that all reviews should be done on the anniversary of each employee.
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Tony Traversa seconded the motion. Vote: 7/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday March 16, 2014 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner, Bill Loftus, Albert D’Andrea and Richard Dragone
Absent
Peter Fenner
Other Present
Kay Bresnahan, Dorothy Haimes, Bob Kreutz and Thomas Siliato
Deletions to the Agenda
None.
Approval of Minutes
Approval of regular monthly meeting minutes held on January 15, 2014 and the organization meeting held on February 12, 2014, Bill Loftus made the motion to accept the minutes. Larry Mennella seconded the motion. Vote: 7 /0.
Reports of Officers
PresidenT Richard Dragone reported in new business.
VICE PRESIDENT Bill Loftus had nothing to report.
Secretary Ed Lehner had nothing to report.
TREASURER Peter Fenner was absent.
Reports of Committees
Budget and Finance Richard Dragone had nothing to report.
Maintenance Committee Bill Loftus had nothing to report.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report.
Personnel Committee
Landscaping Committee Larry Mennella reported that new flowers have been planted. The sea grapes will also be trimmed this weekend.
Rules and Regulation Committee Richard Dragone had nothing to report.
Enforcement Tony Traversa had nothing to report.
Television Committee Al D’Andrea had nothing to report.
New Business
Richard Dragone reported that our insurance for the building has an increase of $2700.00 for the year. We are in good shape concerning the insurance.
Letters on the name change of the building will be going out to the membership. The membership will be able to vote if they would like the name changed to “The Atrium at Palm Beach Shores”.
Motion was made by Bill Loftus to approve the bill for the yellow gas line that was replaced. Larry Mennella seconded the motion. Vote 7/0.
Richard Dragone reported that Larry and he have been meeting with contractors and getting suggestions on the renovation of the club house.
Richard Dragon reported he needed to reschedule April 16, 2014 meeting to April 8, 2014. The board was all in favor.
Larry Mennella made the motion to accept the quote for the cleaning of the drains. Bill Loftus seconded the motion. Vote 7/0
Bill Loftus made the motion to renovate the interior of the elevator be awarded to Jeff Franklin in the amount of $4000.00. Larry Mennella seconded the motion. Vote 5/1 Jeff Franklin abstained
Old Business
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Tony Traversa seconded the motion. Vote: 7/0
An Organizational Meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on February 12, 2014 at 10:30 A.M. in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida, pursuant to notice given in accordance with Law and By-Laws of the Corporation.
Meeting called to order at 10:30 AM by President, Richard Dragone.
Board Members Present: Tony Traversa, Albert D’Andrea, Larry Mennella, Jeff Franklin, Bill Loftus, Peter Fenner and Richard Dragone
Absent
Edward Lehner
Other Present
Clyde Keck, Bob Button, Irmgard Deeg, Gene &Marie Price Joe Gibbons and Gloria Button
Election of Officers:
Nominations for the office of President: Bill Loftus nominated Richard Dragone for the office of President. Larry Mennella seconded the motion. Vote: 7-0. All yeas, no nays. Richard Dragone was elected President.
Nominations for the office of Vice President: Tony Traversa nominated Edward Lehner for the office of Vice President. Al D’Andrea seconded the motion. Richard Dragone nominated Bill Loftus for the office of Vice President. Jeff Franklin seconded the motion. Vote:. 6 yeas for Bill Loftus, 1 yea for Edward Lehner . Bill Loftus was elected Vice President.
Nominations for the office of Secretary: Tony Traversa nominated Al D’Andrea for the office of Secretary. Jeff Franklin seconded the motion. Bill Loftus nominated Edward Lehner for the office of Secretary, Larry Mennella seconded the motion. Vote. 4 yeas for Edward Lehner, 3 yea for Albert D’Andrea . Edward Lehner was elected Secretary.
Nominations for the office of Treasurer: Tony Traversa nominated Peter Fenner for the office of Treasurer. Jeff Franklin seconded the motion. Vote: 7-0. All yeas, no nays. Peter Fenner was elected Treasurer.
New Business:
The board had a discussion about looking into management. Peter Fenner made a motion that we research some management companies and find out what it can offer Mayan Towers. Jeff Franklin seconded the motion.
Vote 6/1
Richard Dragone talked about the back elevators needing to be repaired he also made the motion that we look into get quotes on how much it will cost to repaired them. Bill Loftus seconded the motion. Vote 7/0
Old Business
None
Jeff Franklin made the motion to adjourn. Larry Mennella seconded the motion. Meeting adjourned at 10:55 AM.
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, January 15, 2014 at 10:30 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner and Bill Loftus, Albert D’Andrea and Richard Dragone
Other Present
Kay Bresnahan, Jim Ditello, Chuck Kasbee, Dorothy Haimes, Gene & Marie Price, Peter Fenner, Clyde Keck, Sal Incatsciato, Bob Kreutz, Joe Gibbons, Helen St Nicholas and Gil & Meredith D’Andrea
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on December 18, 2013, Bill Loftus made the motion to accept the minutes. Larry Mennella seconded the motion. Vote: 7 /0.
Reports of Officers
President
VICE PRESIDENT
Secretary Ed Lehner had nothing to report.
TREASURER Richard Dragone reported
Reports of Committees
Budget and Finance Richard Dragone had nothing to report
Maintenance Committee Bill Loftus reported that the pool heaters were fixed and everything is going well and that we are all caught up.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report
Personnel Committee
Landscaping Committee Larry Mennella reported that Florida Power and Light notified us and suggested we cut a few trees down that were very close to the power line. Bill Loftus made the motion that the trees be cut down. Jeff Franklin seconds the motion. Vote 7/0. General maintenance of the landscaping is going well.
Rules and Regulation Committee Richard Dragone had nothing to report
Enforcement Tony Traversa had nothing to report
Television Committee Al D’Andrea had nothing to report.
New Business
Richard Dragone reported that the new & updated web page is 80% completed.
Richard Dragone suggested we look into a speaker system for our fire alarm system.
The board decided it was a good idea and Richard will research it and get back to the board with more information.
There was much discussion on clubhouse and the decision was made that it’s a long way off and we will get drawing from an architect and then present it to the entire membership.
Al D’Andrea made the motion that Myra from Mayan Towers South can come and speak at our annual meeting. Jeff Franklin seconds the motion. Vote 6/1
Jeff Franklin made the motion that the three percent increase for all employees salary to be approved. Larry Mennella seconds the motion. Vote 5/2
Old Business
The name change of the building was discussed. The board will revisit the issue after we send out letters to the entire membership and find out how other owners feel about changing the name of the building.
The board voted 4/3that Al D’Andrea write job descriptions for the employees.
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Larry Mennella seconded the motion. Vote: 7/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, December 18, 2014 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner and Bill Loftus.
By Phone
Albert D’Andrea, Richard Dragone
Other Present
Kay Bresnahan, Jim Ditello, Frank Diamond, Irma Deeg, Chuck Kasbee, Bob & Emily Evans, Dorothy Haimes and Gene & Marie Price
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on November 20, 2013, Bill Loftus made the motion to accept the minutes. Jeff Franklin seconded the motion. Vote: 7 /0.
Reports of Officers
President
VICE PRESIDENT
Secretary Ed Lehner had nothing to report.
TREASURER Richard Dragone reported
Reports of Committees
Budget and Finance Richard Dragone had nothing to report
Maintenance Committee Bill Loftus reported that everything doing well and that we are all caught up.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report
Personnel Committee
Landscaping Committee Larry Mennella reported that the sea grapes have been cut and the olive trees have been trimmed. General maintenance of the landscaping is going well.
Rules and Regulation Committee Richard Dragone had nothing to report
Enforcement Tony Traversa had nothing to report
Television Committee Al D’Andrea had nothing to report.
New Business
There was a lot of conversation, ideas and suggestions on the renovation of clubhouse by owners attending the meeting.
Ed Lehner made the motion to renewal of Annual Retainer for 2014 for Becker & Poliakoff our attorney. Bill Loftus seconded the motion. Vote 7/0.
Bill Loftus made the motion to approve the Christmas bonus (included in budget). Jeff Franklin seconded the motion. Vote 7/0
We are requesting that all owners submit their emails so that we can send building information via email.
Old Business
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Larry Mennella seconded the motion. Vote: 7/0
A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, November 20, 2013 at 10:00 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.
The Meeting was called to order at 10:00 A.M by Richard Dragone.
Roll Call
Present:
Jeff Franklin, Larry Mennella, Tony Traversa, Ed Lehner and Bill Loftus.
By Phone
Albert D’Andrea, Richard Dragone
Other Present
Kay Bresnahan, Garry & Shelly Orrill and Gil D’Andrea
Deletions to the Agenda
Approval of Minutes
Approval of regular monthly meeting minutes held on October 16, 2013, Bill Loftus. made the motion to accept the minutes. Jeff Franklin seconded the motion. Vote: 7 /0.
Reports of Officers
President
VICE PRESIDENT
Secretary Ed Lehner had nothing to report.
TREASURER Richard Dragone reported that we are working on the Mayan Towers Condominium phone book and an owner has asked if we could use our cellphone numbers instead due to people are no longer using landlines. With all the work and up keeping that has been done to the building this year we were still able to keep everyone maintenance payments the same.
Reports of Committees
Budget and Finance Richard Dragone had nothing to report
Maintenance Committee Bill Loftus reported that the concrete restoration will be completed by Friday. The elevator repair has also been completed. The cameras have also been fixed; they were down due to a power surge. There are about six umbrellas that we need to fix, we are looking into a price to have them fix.
Sales and Leases Committee Bill Loftus had nothing to report.
Insurance Committee Richard Dragone had nothing to report
Personnel Committee
Landscaping Committee Larry Mennella reported that the sea grapes have been cut and the olive trees have been trimmed. General maintenance of the landscaping is going well.
Rules and Regulation Committee Richard Dragone had nothing to report
Enforcement Tony Traversa had nothing to report
Television Committee Al D’Andrea had nothing to report.
New Business
Bill Loftus made the motion to approval the audit by Kathleen Bordeleau for the year 2013. Albert D’Andrea seconded the motion. Vote 7/0
Larry Mennella made the motion to approval the budget for 2014. Edward Lehner seconded the motion. Vote 7/0
Jeff Franklin made the motion to repair the flashing on the roof for $1550.00. Larry Mennella seconded the motion. Vote 7/0
Old Business
Comments and Questions
All comments, concerns and questions were answered and addressed by the board.
Adjournment
Jeff Franklin made the motion to adjourn. Larry Mennella seconded the motion. Vote: 7/0
