September 16, 2015

Board of Administration, Meeting Minutes /

A regular meeting of the Board of Administration of Mayan Towers Condominium II, Inc. was held on Wednesday, September 16, 2015 at 10:30 A.M in the Clubhouse at 145 S. Ocean Avenue, Palm Beach Shores, Florida.

 

The Meeting was called to order at 10:30 A.M by Richard Dragone.

Roll Call

Present:

Larry Mennella, Tony Traversa , Ed Lehner, Bill Loftus, Peter Fenner, Richard Dragone, Jeff Franklin and Clyde Keck

 

Absent

 

Other Present

Marie & Gene Price, Jovanna Pozza. Chuck Kasbee, Helen St Nicholas, Kevin & Joyce Murphy, Jean Happ, Frank Wallmueller and Joe Gibbons

 

Approval of Minutes

 

Larry Mennella made the motion to approve the meeting minutes of June 17, 2015. Jeff Franklin second motion to approve the minutes. Vote 7/1

 

Reports of Officers

 

PresidenT            Richard Dragone reported in new business.

VICE PRESIDENT Bill Loftus had nothing to report.

 

 

 

 

Secretary  Ed Lehner had nothing to report.

 

TREASURER Peter Fenner had nothing to report

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Reports of Committees

 

Budget and Finance  Richard Dragone had nothing to report.

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Sales and Leases Committee Bill Loftus had nothing to report.

 

Maintenance Committee Bill Loftus reported had nothing to report.

Insurance Committee Richard Dragone reported had nothing to report.

Personnel Committee

Landscaping Committee Larry Mennella report everything is going well.

Rules and Regulation Committee Richard Dragone had nothing to report.

Enforcement Tony Traversa reported everything was fine.

Television Committee Al D’Andrea had nothing to report.

 

New Business

Richard Dragone stated that we finally own the clubhouse and just waiting for the deed to come in.

Richard Dragone reported that we are having a problem with the signs on the front of the building with the town hall. We anticipated putting up two signs in the front of the building and the town hall rejected us putting up two signs. We are now only putting up one sign and that will go in front of the town meeting for approval next week.

Richard Dragone also reported that the concrete restoration should be finished by November 1, 2015.

Richard Dragone informed the membership that we have received a notice of complaint of housing discrimination and the lawyers are working on it.

Richard reported that we deposited of $25,000.00 into the reserves and we will have over $200,000.00 by the end of the year.

Due to the notice of complaint on the housing discrimination we will update our rule book and we will be

adding language to include all front doors are maintained by owners in the rule book.

Richard informed the members that we now have a service animal on the property and that we have to follow the fair housing act laws.

Lightning strike hit the building on the north east corner and the one elevator circuit was burned and concrete repair has to be done. It will be covered under our insurance.

 

Richard Dragone asked all the board if Mayan Towers South could have their annual meeting in our clubhouse. The board all approved.

 

Club House renovations was discussed and   the board approved the committees request.

 

The Renovation Committee asked our board to approve one of the 3 Surveyors that we have chosen, and to allocate the funds to move forward with this survey that the town is requiring. Prices ranged from $2,500 – $6,500. (The board made a motion and voted unanimously to approve the $2,500 for the surveyor and move forward with this.)

The Renovation Committee asked board to vote on the requirement to move forward with the 3 builders we have interviewed and to get together a scope of work for them to begin the bidding process. Brian Macintyre, Richard Andrea, and Robert Martin. (The board made a motion and voted unanimously to approve this.)

 

The Renovation Committee asked the board if we can give Andrew Slacks PDF of the final C Plan for these quotes. (The board said yes. Not a formal vote taken on this question.)

 

The Renovation Committee asked the board to confirm that the ballot that was authorized by the board and was sent to all owners was in fact an official vote. The wishes of the owners by an overwhelming majority gave their vote in good faith believing that their opinion would count and would not be overturned by a board who is supposed be representing the owners wishes. If this is called a survey, which the owners completed in April, and was repeated yet again, it would be duplication of efforts, unnecessary money spent for new vote as well as time wasted in this renovation process. (The board would not say that this was a vote. A document from our Attorney was read. This is an email of the document that was given to us from Ann Sullivan.

 

Old Business

Comments and Questions

All comments, concerns and questions were answered and addressed by the board.

 

Adjournment

Jeff Franklin made the motion to adjourn. Bill Loftus seconded the motion. Vote: 8/0

 

Meeting adjourned at 11:45 A.M.

Respectfully Submitted,

Mayan Towers Condominium II, Inc.

Richard Dragone, President